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Inventory Officer

Greenwood, St. James · Accounting/Finance
Job Summary
The Inventory Officer will be charged with planning, organizing, directing and controlling activities related to the procurement function. In the role the employee will be responsible for coordinating and participating in a variety of inventory clerical duties involved in maintaining inventory records and associated accounting to ensure accurate records of stock on hand. The Inventory Officer will procure inventory items within delegation and under the guidance of management.  Functions will include drawing up of purchase orders, hastening of orders with suppliers,  identifying and reducing stock variances, and reconciling system stock count to physical stock. 

Duties & Responsibilities
In the main your role will be primarily, but not exclusively, that of:
  • Processing procurement request quotations and negotiate prices with suppliers, to ensure goods are sourced at the most reasonable prices.
  • Prepare purchase orders in conjunction with the relevant department Manager and if necessary, the Accounts Payable Clerk.
  • Receive invoices and delivery notes from Delivery and Warehouse Manager/ Supervisor.
  • Check for indication of shortages in quantity, differences in prices or other exceptions. Where these exist, prepare a Request for credit memo form and attach it to invoice. Calculate adjusted price or quantity if necessary.
  • If invoices contain separate charges for items such as transportation, handling, duties or discounts, recalculate unit prices if necessary.
  • Enter the invoice details (adjusted if necessary where differences have been noted) in inventory management application
  • New product item codes should only be created on the system after consultation with management so as to avoid misleading or confusing product/item descriptions.
  • After data entry, stamp invoices with the “Merchandise receive” stamp and place all documents in the Accounts Payables Clerk’s “in “tray. Documents should be passed to Accounts payables within 24 hours of receipt.
  • Periodically review the product code/ item list from the system for possible obsolete or duplicated items.
  • Discuss corrective action with Management.
  • Report on inventory levels as necessary.
  • Select, on a weekly basis, inventory items for physical counting. This check should be conducted with a member of the management team in attendance.
  • Produce count sheets from the system and compare physical quantities to system quantities.
  • Investigate all differences. Prepare a report for management on findings and discuss possible actions.
  • Inventory check and investigation reports should be retained. As far as possible, aim to check each item of inventory at least once in each calendar year.
  • Responsible for the daily accuracy of duties for inventory control and accountability.
  • Other duties as assigned.

Qualification & Skills Requirement
  • Minimum of Five (5) CSEC passes to include numeric subject; First Degree in Accounting, Logistics & Supply Chain Management, Business related field and/or ACCA/CAT certification will be considered an asset.
  • Minimum of three (3) years experience in inventory and warehouse control, with an established track record of achievement.
  • Be self-motivated with the ability to work independently and in a team environment.
  • Sound working knowledge of Accounting systems, processes and policies.
    IT proficiency to include Microsoft Office applications (especially Excel)
  • Knowledge of Microsoft Dynamics RMS and/ or Retail Management Hero will be considered an asset. 
  • Strong analytical skills with a keen eye for detail and a strategic thinker with an understanding of the dynamics of retail and supply chain management.
  • Excellent oral, negotiating and written communication skills.
  • Hands on and proactive in approach to job, with the ability to achieve and surpass set objectives.
  • Experience working in a Hardware, Home Improvement, Construction, Supermarket or Retail environment is considered an asset.
Please note that we appreciate all application. However, only short-listed applicants will be contacted.

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